Email Filters
Utilizing our filter dialog, you can apply filter criteria for extracting the desired emails by constructing your filter expressions.
Building filter expressions
- Click on the + button available in the dialog
- Select the field from the dropdown menu to filter the emails.
- Select the appropriate conditional operator from the dropdown menu.
note
The list of conditional operators changes dynamically depending on the selected field.
- Specify the desired value for the filter.
note
If you require constructing a complicated expression, you can include additional expressions by joining them with suitable conjunctions.
- Click on the + button
- Select the conjunction from the dropdown
- Continue building expressions
Number of Messages
You can set a filter to retrieve a specific number of messages. If no number is specified, return all emails that meet the filter criteria.
Expression Grid
| Column | Description |
|---|---|
| Logic | Select the logical conjunction from the dropdown menu to combine the expressions |
| Filter Field | Apply the filter by selecting an option from the dropdown menu for the chosen field |
| Condition | Select the appropriate conditional operator from the dropdown menu to use in the expression. |
| Value | Specify the value for the chosen field to use for filtering |
Logical Conjunctions
| Option | Description |
|---|---|
| AND | The selected expressions will undergo a logical AND operation. |
| OR | Performs logical OR operation between the fixed terms |
Email Filter Fields
| Field | Description |
|---|---|
| Sender | Retrieves the emails based on the Sender field |
| Receiver | Retrieves the emails based on the Receiver field |
| Cc | Retrieves the emails based on the Cc field |
| Bcc | Retrieves the emails based on the Bcc field |
| Subject | Retrieves the Email based on the Subject field. Note: You cannot use the filter with Outlook or Yahoo IMAP. However, you can use it if the server (POP3) includes a BCC header in the Email header. For example, if an email is sent from a Gmail account to another Gmail account with a BCC header included. |
| Keyword Set | Retrieves the emails that contain or do not contain the specified keyword in the keyword set. Note: You need to enable UTF Accept extension inside IMAP server to apply this filter. By default, this option is disabled for Yahoo and Outlook servers |
| Start Date | Retrieves emails whose sent Date is greater or equal to the specified date |
| End Date | Retrieves emails whose sent Date is lesser or equal to the specified date |
| Delivered After | Retrieves emails whose delivered Date is greater than the specified date |
| Delivered Before | Retrieves emails whose delivered Date is lesser than the specified date |
| Saved Since | Retrieves emails whose saved Date is greater or equal to the specified Date. Note: To use this filter, you must enable the SaveDate extension in your IMAP server. This option is default disabled for Gmail, Yahoo, and Outlook IMAP servers. |
| Saved Before | Retrieves emails whose saved Date is lesser or equal to the specified Date. Note: You must activate the SaveDate extension within the IMAP server to use this filter. Please note that Gmail, Yahoo, and Outlook IMAP servers do not have this option enabled by default. |
| Age | Retrieves older or younger emails than the specified number of seconds. Note: To use this filter, you must activate your IMAP server's Within extension. This option, by default turned off for Gmail, Yahoo, and Outlook IMAP servers. |
| Priority | Retrieves the emails based on Priority, like highest, high, normal, low, or lowest. This field is available in pop3 servers only |
| Organization | Retrieves the emails which contain or do not contains specified text in the organization. This field is available in pop3 servers only |
Conditional Operators
| Option | Description |
|---|---|
| Contains | Checks whether the specified filter field contains the specified value. Applicable only for the fields of String type. |
| Not Contains | Checks whether the selected filter field does not contain the specified value. Applicable only for the fields of String type. Note: This conditional operator does not work as expected in the case of Yahoo servers. |
| Equal | Checks whether the specified filter field equals the specified value. Applicable only for the fields of type Date. |
| Older Than | Checks whether the age of the Email is older than the specified value. Applicable only for the Age filter. |
| Younger Than | Checks whether the age of the Email is younger than the specified value. Applicable only for the Age filter. |