Skip to main content
Version: Current

Update Records

Description​

Updates one or more records in an SAP Business Object based on specified filter conditions.

The activity uses SAP OData APIs and supports SAP systems that expose OData services, including SAP S/4HANA Cloud and SAP S/4HANA On-Premises environments.

Use the Filter tab to identify the records to update and the Field Mapping tab to specify the field values to apply to the matching records.

Common Capabilities​

Process Data Support​

info

This activity supports dynamic configuration using variables from the Process Data drawer.

You can bind values from Model Data, Form Data, System Data, Enterprise Variables, and Activity Outputs.

Learn more → Using Process Data

Design-Time Configuration​

Display Text​

A user-defined name for the activity, displayed on the workflow canvas to help identify its purpose.

Connection Name​

The configured SAP connection used to access the SAP system.

The connection determines the SAP system and the OData services available to the activity.

If you have not yet created or configured an SAP connection, see SAP Connection.

Service​

The SAP OData service containing the Business Object whose records you want to update.

The available services are retrieved based on the selected SAP connection.

Business Object​

The Business Object containing the records you want to update.

The available Business Objects depend on the selected Service.

OData Version​

Specifies the OData protocol version used to communicate with the selected SAP service.

OptionDescription
AutoAutomatically determines the appropriate OData version based on the configured connection URL. This is the default option.
OData V2Uses the OData V2 protocol to communicate with the SAP service.
OData V4Uses the OData V4 protocol to communicate with the SAP service.
tip

Use the default Auto option unless you specifically need to force the activity to use OData V2 or OData V4.

Timeout​

Specifies the maximum amount of time, in seconds, that the activity waits for the SAP OData request to complete.

If the request does not complete within the configured duration, the activity times out.

Wait All Incoming​

Execution Control

Controls how this activity behaves when multiple incoming execution paths converge.

Determines whether the activity executes when:

  • Any incoming path completes, or
  • All relevant incoming paths complete before execution

Learn more → Execution Control

On Error​

Error Handling Strategy

Defines how the workflow behaves if this activity encounters a runtime error.

Supported strategies include:

  • Fault
  • Continue
  • Suspend
  • Retry

Learn more → Error Handling

Filter​

The Filter tab allows you to define the conditions used to identify the SAP Business Object records to update.

The available fields for defining filter conditions depend on the selected Business Object.

Filter values can be provided directly or configured dynamically using Process Data.

All records that match the configured filter conditions are updated by the activity.

caution

Ensure that the filter conditions identify only the records you intend to update.

A filter that matches multiple records results in the configured field changes being applied to all matching records.

tip

When updating a specific record, use fields that uniquely identify the record whenever possible.

Field Mapping​

The Field Mapping tab allows you to specify the fields to update and the values to assign to them.

The available fields are determined by the selected Business Object.

Values can be provided directly or dynamically using Process Data, including Model Data, Form Data, System Data, Enterprise Variables, and Activity Outputs.

The configured field mappings are applied to every record that matches the conditions defined in the Filter tab.

note

Only map the fields that need to be changed. Fields that are not included in the Field Mapping are not intended to be updated by the activity.

Output​

Affected Records Count​

The number of SAP records that were successfully updated by the activity.

Matched Records Count​

The number of SAP records that matched the conditions configured in the Filter tab.

This value may be greater than the Affected Records Count if one or more matching records could not be updated.

Failures​

Contains details about records that could not be updated successfully.

Use this output to inspect individual update failures when the activity processes multiple matching records.

Error Message​

Contains information about any activity-level error encountered while executing the update operation.

This output can be used by downstream activities to inspect or handle errors as part of the workflow.

Remarks​

  • The selected SAP connection must have access to the configured OData service.

  • The available Services depend on the OData services exposed by the connected SAP system.

  • The available Business Objects depend on the selected Service.

  • The fields available in the Filter and Field Mapping tabs depend on the selected Business Object.

  • The authenticated SAP user must have permission to update records in the selected Business Object.

  • All records matching the configured Filter conditions are updated.

  • Use appropriate filter conditions to ensure that only the intended records are updated.

  • When updating a specific record, use a unique identifier or a combination of filter conditions that uniquely identifies the record.

  • Only map the fields whose values need to be changed.

  • SAP may reject an update based on business rules, field restrictions, record state, or other validations configured in the SAP system.

  • Matched Records Count indicates how many records matched the configured filter.

  • Affected Records Count indicates how many records were successfully updated.

  • If some matching records fail to update, review the Failures output for record-level failure details.