Skip to main content
Version: Current

Export File

Description​

Exports a native Google Workspace file to the selected format and stores the exported file in the specified Google Drive folder.

Common Capabilities​

Process Data Support​

info

This activity supports dynamic configuration using variables from the Process Data drawer.

You can bind values from Model Data, Form Data, System Data, Enterprise Variables, and Activity Outputs.

Learn more → Using Process Data

Design-Time Configuration​

Display Text​

A user-defined name for the activity, displayed on the workflow canvas to help identify its purpose.

Connection Name​

The configured Google Drive connection used to access Google Drive resources.

File​

The source Google Workspace file to export.

You can:

  • Select a file using the Custom Picker Dialog.
  • Provide a file identifier dynamically through Process Data.

Target Folder​

The Google Drive folder in which to store the exported file.

You can:

  • Select a folder using the Custom Picker Dialog.
  • Provide a folder identifier dynamically through Process Data.

Exported file name​

The name to assign to the exported file. This is separate from the source File selection. Use a filename appropriate for the selected export format, such as exported-report.pdf for PDF.

If File Exists​

Determines how to handle an existing file with the same name in the target folder.

OptionBehavior
Create CopyCreate a separate exported file and retain the existing file.
OverwriteReplace the existing file with the exported content.
Throw ErrorReport a conflict and apply the configured On Error strategy.

Google Docs File Format​

Select the output format when exporting a Google Docs document.

Supported formats:

  • Microsoft Word (.docx)
  • PDF Document (.pdf)
  • OpenDocument Format (.odt)
  • Plain Text (.txt)
  • Rich Text Format (.rtf)
  • Web Page (.html) (Zipped)
  • EPUB Publication (.epub)
  • Markdown (.md)

Google Spreadsheet File Format​

Select the output format when exporting a Google Sheets spreadsheet.

Supported formats:

  • Microsoft Excel (.xlsx)
  • OpenDocument Spreadsheet (.ods)
  • PDF Document (.pdf)
  • Web Page (.html) (Zipped)
  • Comma-Separated Values (.csv)
  • Tab-Separated Values (.tsv)

Google Slide File Format​

Select the output format when exporting a Google Slides presentation.

Supported formats:

  • Microsoft PowerPoint (.pptx)
  • OpenDocument Presentation (.odp)
  • PDF Document (.pdf)
  • Plain Text (.txt)

Google Drawing File Format​

Select the output format when exporting a Google Drawing.

Supported formats:

  • PDF Document (.pdf)
  • JPEG Image (.jpg)
  • PNG Image (.png)
  • Scalable Vector Graphics (.svg)

Wait All Incoming​

Execution Control

Controls how this activity behaves when multiple incoming execution paths converge.

Determines whether the activity executes when:

  • Any incoming path completes, or
  • All relevant incoming paths complete before execution

Learn more → Execution Control

On Error​

Error Handling Strategy

Defines how the workflow behaves if this activity encounters a runtime error.

Supported strategies include:

  • Fault
  • Continue
  • Suspend
  • Retry

Learn more → Error Handling

Output​

Result​

A File Reference representing the created file. File References are a platform-wide IB-X file abstraction that can be passed to other activities that accept file input.

PropertyDescription
NameName of the file.
SizeSize of the file.
File IDUnique identifier of the file in Google Drive.
Parent FolderParent folder containing this file.
Created TimeWhen the file was created.
Modified TimeWhen the file was last modified.
Web View LinkLink to view the file in Google Drive.

Remarks​

  • The authenticated Google account must be able to read the source file and create files in the target folder. Overwrite also requires permission to modify the existing file.
  • The selected export format must match the source resource type.
  • Use If File Exists to control how naming conflicts are handled.
  • Exporting creates an output file; the source Google Workspace document remains in its native format.
  • Pass the returned File Reference to subsequent activities that accept file inputs.
Help improve this page