Licensing
Overview
The Licenses tab allows administrators to view, activate, and synchronize IntelliBuddies licenses for the AI Command Center.
Licenses control access to platform capabilities such as client tools, design features, authentication providers, activity packs, and execution limits.
Examples include:
- Client tools such as Process Designer, Assistant Buddy, Smart Buddy, and IntelliTrainer
- Platform features such as Workflow Designer, Form Designer, and Enterprise Variables
- Authentication integrations such as LDAP and Azure
- Activity categories available for automation
- Execution limits such as RPA Process Count and BPA Process Count
The Licenses tab is available only to users with the Administrator role.
How to access:
From the AI Command Center, open Settings (⚙️) and navigate to
Subscriptions → Licenses.
License Information
The Licenses tab displays license allocation and usage details for each client tool.
| Column | Description |
|---|---|
| Assigned | License(s) currently in use |
| Remaining | Licenses available for assignment. |
| Expired | Licenses that have expired |
| Total | Total number of licenses allocated. |
| Available Prompts | Specifies the number of available prompts |
| Consumed Prompts | Specifies the number of prompts already used |
| Reserved Prompts | Specifies the number of Prompts currently reserved for use. |
| Total Prompts | Denotes the total number of prompts allocated |
Activating a License
After purchasing licenses from the IntelliBuddies Account Manager, you can activate them from the Licenses tab.
- Open the Licenses tab.
- Select Activate License.
- Enter the Serial Key.
- Choose the preferred activation method.
- Click Activate.
For detailed instructions on the available activation methods, see License Activation Methods.
Synchronizing an Existing License
If you have renewed or topped up your subscription, you can synchronize the updated license details.
To sync a license:
- Open the Licenses tab
- Click on Sync License
If a license has already been activated, the associated Serial Key is auto-populated and linked to the corresponding Subscription ID.
Activating with a Different Serial Key
If you need to activate the AI Command Center using a different serial key:
- Open the Licenses tab
- Select the existing license
- Choose Edit
- Provide the new Serial Key
- Complete the activation process
Managing Process License Limits
During license activation or synchronization, if the number of configured RPA or BPA Agents exceeds the purchased license count, a license validation dialog appears.
In this case, you must:
- Delete surplus RPA or BPA Agents
- Ensure the configured process count matches the licensed capacity
- Proceed with activation
Summary
The Licenses tab provides centralized visibility and control over license allocation, activation, synchronization, and usage monitoring. It ensures compliance with purchased subscriptions while enabling uninterrupted operation of IntelliBuddies tools and processes.